Manageable volume of transactions

If you have online banking you can import your bank statements into Clear Books and explain all the transactions. This will populate your monthly income and costs and also ensure your bank balances reconcile.

If you do not have online banking you can manually input the data to re-create a bank statement and then follow the same procedure.

Help Article: Bank Import Tool

Large volume of transactions

If using the bank import tool is too much of a task then set up opening balances to reflect the data stored in your previous accounting system. It means that in your first year using Clear Books, the underlying data (for audit trail purposes) will be stored in two accounts system. Setting opening balances will ensure that Clear Books is reporting the correct profit and loss and balance sheet figures at the end of the year so that your accounts can be completed correctly.

In Settings > Getting Started enter your opening balances from your pevious accounting system.

Sales invoices

There is an option in Tools > Import to import your sales invoices as a csv file.

Customer and suppliers

There is an option in Tools > Import to import your customers and suppliers as a csv file.

The future – full import

In the future we intend to introduce a csv import tool that will allow you to fully re-create your accounts, modelled on a Sage csv file structure.

New PDF Invoice Template

Our new pdf invoice template has been integrated into Clear Books. We wanted a professional invoice design that was conservative on ink usage. The invoice retains features of our previous invoice template such as a bespoke company logo and contact details, option to display payment details, and all necesary fields for a valid VAT invoice.

Getting Started

The getting started process has been made more robust to ensure that first time users set up the accounts system correctly. A key feature of this is confirming the first accounting period and therefore the start date for using the software.

This is important because Clear Books will not allow transactions to be processed prior to the start date or beyond your first year end. This ensures that

• the risk of entering dates incorrectly is minimised
• you do not include transactions that relate to a different accounting period

So what happens to sales invoices invoiced before but paid after the start date? At the point in time of the start date, such invoices are collectively referred to as your opening debtor balance i.e. at the start date these customers all owed you money.

Opening Debtor Balances can be set in Settings > Getting Started > Debtors. It is simply a form that allows you to create invoices raised prior to the start date.

Opening Cash Balances can be set in Settings > Getting Started > Cash. Getting your bank balance set correctly will ensure that your Clear Books bank statement reconciles to your actual bank statement. Of course, if you are a start-up or newly incorporated company, then your opening bank balance will be zero.

The Getting Started checklist on the Dashboard guides you through these and other tasks that need to be completed to use the system properly.

Coming Soon

• Fubra passport login system
• Credit notes
• Bad debt write off
• Overpayment write off