Secure Online Accounting

The security of your data is our top priority

Server security

We take the security of your data very seriously and follow best practise procedures to secure our
servers, including:

  • Use of fire-walling on sensitive services such as databases
  • 256bit SSL data encryption
  • Timely installation of software security patches
  • Use of strong passwords

Physical security

Clear Books is hosted in a secure facility protected by CCTV cameras and on-site security. Only authorised personnel have access to our IT equipment and all access is logged.

Hosting facilities

Clear Books is hosted in a state-of-the-art facility with UPS and generator-backed power supply, redundant cooling system and multiple Internet connections.

All aspects of the system are monitored with on-call engineers available 24×7, 365 days a year.

Backup procedures

We take a snapshot of all customer data on a nightly basis after 6.30pm. Once all data has been dumped it is transferred to a secure off-site facility for archive storage.

We aim to have a minimum of 7 daily snapshot backups available at all times for disaster recovery purposes.

Access to information

Only the minimum number of people necessary have permanent high level access to the servers hosting Clear Books and storing Clear Books backup data. These include senior engineering
personnel and executive directors at our hosting partner and sister
company, Fubra Limited.

There is a documented internal procedure for the management of access privileges.

In some cases it may be necessary to grant access to external vendors for support purposes, however, all access is monitored by senior engineering personnel.