{"id":28171,"date":"2017-11-08T12:57:06","date_gmt":"2017-11-08T12:57:06","guid":{"rendered":"https:\/\/www.clearbooks.co.uk\/blog\/?p=28171"},"modified":"2018-03-26T08:41:36","modified_gmt":"2018-03-26T07:41:36","slug":"3-bookkeeping-templates-use-clear-books-micro-instead","status":"publish","type":"post","link":"https:\/\/www.clearbooks.co.uk\/blog\/3-bookkeeping-templates-use-clear-books-micro-instead\/","title":{"rendered":"3 bookkeeping templates and why you should use Clear Books Micro instead"},"content":{"rendered":"

It\u2019s one of the most divisive words in the small business world. You say it, and people tend to immediately go, \u201cOh, I love them!\u201d or \u201cNo, not this again!\u201d<\/p>\n

Spreadsheets.<\/strong><\/p>\n

This seemingly innocuous word holds a lot of baggage for some small business owners \u2014 many of whom started their own businesses so they didn\u2019t have to mess about with all the forms and formalities that come with the corporate world.<\/p>\n

But whether you love them or hate them, you\u2019re going to have to start getting on board with them soon. Why? Because of another thing that\u2019s making waves in the small business world, the Making Tax Digital (MTD) initiative.<\/p>\n

As a small business owner, you\u2019re going to have to start using some kind of bookkeeping spreadsheet so you can report your financial data to HMRC via the MTD interface.<\/p>\n

\"bookkeeping

There has to be a better way to do bookkeeping than with a bookkeeping template, surely?<\/p><\/div>\n

<\/h3>\n

Right now, you\u2019ve got three not-so-great options for bookkeeping templates:<\/h3>\n

The DIY spreadsheet:<\/strong><\/p>\n

We think this is going to become the next \u201cshoebox method\u201d \u2014 you know how now some small business owners dump a box of receipts on their accountant\u2019s desk at the end of the year? It\u2019s inefficient, not the best way to do things, but it\u2019s cheaper and seemingly easier than other methods, if you haven\u2019t used them before.<\/p>\n

The same goes for using DIY spreadsheets or blank templates that you download off the Internet. While you can make them work, they\u2019re just not ideal for purpose, since they\u2019re not designed to work with your business, they don\u2019t have all the features you need to keep track of things, they\u2019re hard to share with your accountant in real time, and they aren\u2019t automatically stored in the cloud.<\/p>\n

Bottom line: unless you\u2019re already really good with numbers, and you like paying a lot of attention to dealing with your finances, then the DIY option is almost certainly going to be more trouble than it\u2019s worth.<\/p>\n

 <\/p>\n

Apps:<\/strong><\/p>\n

There are a few apps out there with bookkeeping templates for small businesses, but by and large, they\u2019re not fantastic. Many are no more than a DIY spreadsheet that happens to open on your phone rather than your computer. What\u2019s more, many were designed before talk of MTD began, which means they may not be compliant with the upcoming standards when they come into effect. Finally, most of them aren\u2019t designed with an accountant\u2019s input, so they may not have the features you need.<\/p>\n

 <\/p>\n

The expensive, in-house option:<\/strong><\/p>\n

Some accounting firms offer bespoke, in-house bookkeeping templates for their clients. They have all the bells and whistles (even those you don\u2019t need.) But most small business owners don\u2019t really need that type of high-level software. Whilst there are hoops you\u2019ll have to jump through for MTD, they\u2019re relatively simple when it comes down to it. And since these types of templates or software can sometimes be so complicated that people don\u2019t end up using them, we\u2019re still putting them in the \u201cnot-so-great\u201d category.<\/p>\n

 <\/p>\n

5 reasons to use Clear Books Micro<\/a> instead:<\/h3>\n

1. It\u2019s free!<\/strong><\/p>\n

Clear Books Micro<\/a> is free for UK SMEs, so you can enjoy using a spreadsheet designed by accountants who love small businesses without having to pay a pound.<\/p>\n

 <\/p>\n

2. It\u2019s simple.<\/strong><\/p>\n

We\u2019ve been working with UK small businesses since 2008. In that span of nearly a decade, we\u2019ve got to know their needs and wants really well. We put all of that experience into making Clear Books Micro, so it has exactly what you need to get your business ready for MTD \u2014 including the ability to track your sales receipts, your bank receipts, and your expenditures \u2014 and none of the extra stuff you don\u2019t need clogging up the interface.<\/p>\n

What\u2019s more, it\u2019s incredibly easy and intuitive to use, which makes it perfect for you if technology isn\u2019t really your thing, you don\u2019t want to learn a new system, or you\u2019re simply too busy to figure out another app.<\/p>\n

 <\/p>\n

3. Everything is saved in the cloud.<\/strong><\/p>\n

Just imagine: it\u2019s tax time and you get a call from your accountant saying they need a receipt from last year. You know you saved it \u2026 but you can\u2019t find it now. Situations like this are frustrating both for you and your accountant, and they often mean you end up paying more tax than you need to. With Clear Books Micro, all your data is saved in the cloud, so you don\u2019t have to worry about last-minute searches \u2014 or panic if someone\u2019s computer crashes!<\/p>\n

 <\/p>\n

4. You can easily invite your accountant to view your data.<\/strong><\/p>\n

No more emailing spreadsheets back and forth and hoping you remembered to attach the latest version, no more making your accountant wait on you for information. With Clear Books Micro, you can invite your accountant to view and work with your financial data at any time.<\/p>\n

 <\/p>\n

5. Submit MTD for VAT returns easily.<\/strong><\/p>\n

With many bookkeeping templates, you have to take the data you record in them, transfer it over into something else, and then use that information to submit your returns. But with Clear Books Micro, your accountant can submit your returns to HMRC from the same interface they use to view your financial data. It\u2019s as simple as you can possibly imagine \u2014 and will help you get ready for Making Tax Digital<\/a>.<\/p>\n

Want to try Clear Books Micro for yourself? Create your account for free here!<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"

It\u2019s one of the most divisive words in the small business world. You say it, and people tend to immediately go, \u201cOh, I love them!\u201d or \u201cNo, not this again!\u201d Spreadsheets. 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