{"id":29819,"date":"2022-07-28T13:02:04","date_gmt":"2022-07-28T12:02:04","guid":{"rendered":"https:\/\/www.clearbooks.co.uk\/blog\/?p=29819"},"modified":"2022-07-28T13:05:12","modified_gmt":"2022-07-28T12:05:12","slug":"from-small-business-owner-to-employer-how-to-nail-time-management-when-you-make-your-first-hire","status":"publish","type":"post","link":"https:\/\/www.clearbooks.co.uk\/blog\/from-small-business-owner-to-employer-how-to-nail-time-management-when-you-make-your-first-hire\/","title":{"rendered":"From small business owner to employer: How to nail time management when you make your first hire"},"content":{"rendered":"\n

Your business is growing in ways you\u2019d never even imagined. You\u2019re keeping all the balls in the air (so far), but you have this nagging feeling that it won\u2019t be long before you drop one. Managing all the day-to-day operations leaves you little time to focus on getting your business to the next phase.<\/p>\n\n\n\n

Hiring an employee is the solution, right?<\/strong><\/p>\n\n\n\n

That\u2019s the dream! But we\u2019ve all heard stories of how this can go very wrong. Employees who need their hands held at every step, take initiative in all the worst ways, or create more problems than they solve. If you want your employee to be a valued asset who helps you manage your time, you\u2019ll need to do some preparation and planning before you hire.<\/p>\n\n\n\n

Read on to learn how to help your new employee be successful, become a better employer and manager, and nail your time management.<\/p>\n\n\n\n

Before you hire: Your time management game plan<\/h2>\n\n\n\n

Your life as a manager starts now, before you\u2019ve actually hired someone. <\/p>\n\n\n\n

Planning and strategising at this phase will streamline the hiring process, help you efficiently onboard the new employee, and help them assimilate to the job, all of which will save you time in the long run. <\/p>\n\n\n\n

So before you start typing that job description, take a moment to develop your game plan.<\/p>\n\n\n\n

What does your time management look like right now?<\/h2>\n\n\n\n

Make a list of the tasks, operations, and workflows that keep your business running. You\u2019ll use this to build a clear job description for your employee.<\/p>\n\n\n\n

Jot this on a whiteboard or on sticky notes, type a list or make a sketch. Capture it all in one place \u2014 the point is to leave nothing out! Even the smallest task belongs on your list. <\/p>\n\n\n\n

Now begin to organise and categorise what you see. <\/p>\n\n\n\n

Marketing \u2014 pitch emails, social media, networking events. Financials \u2014 tracking expenses, payments, invoices. Client relations \u2014 phone and digital communication, troubleshooting, cultivating referrals. <\/p>\n\n\n\n

What can you automate or streamline with technology? Could you invest in scheduling software to simplify your social media or email marketing? Have you looked into software, like Clear Books, to help you centralise your finances and make payments and expense tracking a breeze?<\/p>\n\n\n\n

Making the most of automation is a great first step in improving your time management. Then it\u2019s easier to see exactly what that new human you\u2019re about to hire can do for your business.<\/p>\n\n\n\n

What slows you down? Identify how future employees can help<\/h2>\n\n\n\n

What\u2019s a business-related task or workflow that you don\u2019t love to do? Or something you\u2019re not actually that good at? <\/p>\n\n\n\n

Now that you\u2019ve reduced your task list, start circling the remaining categories. You\u2019ll begin to see the skill set you\u2019re looking for in your employee. <\/p>\n\n\n\n

If you labour for hours over every email you send, you need an employee with writing skills. If you hate calling around for the best bid for a contract or product, you\u2019re looking for someone with patience and persistence (and probably a sense of humour). If your tax return gives you nightmares, you\u2019ll want someone with bookkeeping skills.<\/p>\n\n\n\n

By automating some of your business processes, streamlining your operations and procedures, and getting specific about what you need your employee to do \u2014 your time management will fall into place and you\u2019ll have the space you need to focus on your next stage of business growth.<\/p>\n\n\n\n

\"time<\/figure>\n\n\n\n

After you hire: Take time to train<\/h2>\n\n\n\n

You\u2019ve found that perfect someone (you hope!) thanks to the work you did to hone in on exactly who and what your business needs. <\/p>\n\n\n\n

Now what? <\/p>\n\n\n\n

Training, training, and more training! <\/p>\n\n\n\n

There\u2019s nothing worse than having to go back over your employee\u2019s work and fix mistakes. Investing the time now to guide your employee so they can get things right first time will ultimately save \u201cfuture you\u201d a tonne of time (and hassle). <\/p>\n\n\n\n

Your employee will appreciate this too \u2014 they want to get it right and succeed in their new position.<\/p>\n\n\n\n

Let your fledgling fly!<\/h2>\n\n\n\n

Once you\u2019ve trained your employees, cultivate their independence. After all, a confident employee will be far less likely to knock on your door looking for obvious answers or reassurance.<\/p>\n\n\n\n

As hard as it may be, gradually step away from looking over their shoulder to check that they\u2019re performing tasks to your specifications. <\/p>\n\n\n\n

One gift you can give your team \u2014 and yourself \u2014 is a troubleshooting guide. <\/p>\n\n\n\n

Remember that list of tasks, workflows, and operations? <\/p>\n\n\n\n

Use that to build a quick reference guide for troubleshooting. Share your special tricks to clear pesky paper jams from your printer, briefly outline common workflows, and let them know about any client quirks they might come across.<\/p>\n\n\n\n

It\u2019s also a great idea to include the support details for any software you use.<\/p>\n\n\n\n

For example, Clear Books users (and their employees, of course!) can access free support in the form of guides, FAQs, and community forums \u2014 but most importantly, our support line where they can reach a real human. So your new hire can get help with those invoicing or payroll questions without having to disturb you.<\/p>\n\n\n\n

Now that your employees are trained and completing tasks with confidence, you have the time to keep your eye on the big picture and focus on the next phase of growth for your business.<\/p>\n\n\n\n

Ready to gain even more of your time back? Clear Books payroll makes it easy to pay your employee with one click, calculating payments, taxes, and deductions. Start your free 30-day trial of Clear Books payroll today!<\/a><\/p>\n\n\n\n

Clear Books Online Accounting & Payroll Software<\/h2>\n\n\n\n

Clear Books is an award-winning online accounting & payroll software for small businesses. <\/strong><\/p>\n\n\n\n

Clear Books Payroll makes it easy to calculate pay, produce payslips, track employee absences and report to HMRC. Save time and pay all your staff at once with our click-to-pay feature in Clear Books.<\/strong><\/p>\n\n\n\n

Clear Books was launched in London in 2008 and offers a free 30-day trial with free ongoing support and bank feeds. We\u2019re rated as \u2018Excellent\u2019 on Trustpilot.<\/strong><\/p>\n\n\n\n

Get a free 30-day trial of Clear Books Payroll software here<\/strong><\/a>.<\/strong><\/p>\n","protected":false},"excerpt":{"rendered":"

Your business is growing in ways you\u2019d never even imagined. You\u2019re keeping all the balls in the air (so far), but you have this nagging feeling that it won\u2019t be long before you drop one. Managing all the day-to-day operations […]<\/p>\n","protected":false},"author":145,"featured_media":29820,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[],"tags":[9112,9126,9128,9121,9158,9119,9120],"class_list":["post-29819","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","tag-clear-books","tag-employees","tag-payroll-software","tag-small-businesses","tag-staff","tag-top-tips","tag-uk-smes"],"yoast_head":"\nFrom small business owner to employer: How to nail time management when you make your first hire | Clear Books<\/title>\n<meta name=\"description\" content=\"Time management can be tricky as you transition from business owner to employer. 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