Online payroll software

Process payroll in
the cloud
£2.50 /employee
per month

Process your payroll with our simple app

Clear Books Payroll manages all your employee information in one handy app. Our payroll software creates documents for HMRC, generates payslips, and allows you to set up salary payments, and calculate tax and national insurance.

Clear Books payroll software also integrates smoothly with our other apps, Accounting and HR, making running your business easier than ever.

Send real time PAYE information to HMRC

Since April 2013, it has been mandatory for employers to update HMRC with employees’ salaries and deductions on each pay day. By sending real time information (RTI) to HMRC, Clear Books Payroll keeps on top of this for you.

Our payroll software submits these details to HMRC electronically from a simple interface, taking the stress out of payroll and leaving you to get on with running your business. RTI submissions have replaced the P35 and P14 annual returns to HMRC.

You can tailor this feature to your business needs. Clear Books Payroll gives you the option to submit weekly, fortnightly, monthly or whenever is convenient for your business.

Generate payroll documents required by HMRC

Prints P45 and P60 forms for employees

Clear Books Payroll keeps track of the forms you’ll need for the end of the tax year (P60) or if an employee leaves (P45), making it easy to keep employees up-to-date with all their personal tax information.

View P11 and P14 forms for your company

Manage and control your company’s tax information by viewing all of the HMRC documents in your Clear Books payroll software. You can track tax deductions (P11) and view your employees’ end of year tax summaries (P14) onscreen at any time.

Email, save and print employee payslips

Payslips by email

Email payslips directly to your employees using Payroll’s automated email function.

View online

Add employees to your Payroll account, and they can view all their payslips online.

Print out payslips

Print physical copies of payslips for employees directly from your Payroll account.

Save as PDF

Enable staff to keep track of their payslips by allowing them to download and save as PDFs.

Want to see a demo payslip?

Just type your email address below and we’ll send you a dummy payslip as an example of what you can expect when you sign up for Clear Books Payroll.

Customise your payslips in your company’s style

You can customise the colour scheme of your payslips with our payroll software, keeping your company branding uniform. Clear Books Payroll also lets you add your company logo.

Customise your payslips in your company’s style

You can customise the colour scheme of your payslips with our payroll software, keeping your company branding uniform. Clear Books Payroll also lets you add your company logo.

Manage employees’ pay day and salaries

Clear Books payroll software offers plenty of flexibility over when your staff get paid. The system supports monthly, fortnightly, weekly, four weekly, quarterly and annual payroll periods. You can also add bonuses and overtime, and make deductions. And it’s easy to edit if you make a mistake.

Sign up for Clear Books Payroll now!

Easily pay staff salaries

30 day free trial,
no card details required

Frequently asked questions about payroll software

What is the £2,000 employment allowance?

For small businesses the 2013 budget brought with it the ‘Employment Allowance’ . This is a £2,000 saving on Employers’ National Insurance Contributions for small businesses, in effect from April 2014.

Clear Books and Payroll, providers of online accounting and payroll software, jointly analysed 427 small businesses to examine how this new ‘jobs tax’ allowance would have affected small businesses if it had been applied in the current tax year.

2 in 3 employers would have paid no jobs tax. The average small business wage bill would have been cut by 2%.

To learn more about how the £2,000 employment allowance affects small businesses, see our latest infographic.

What is Full Payment Submission (FPS)?

An FPS is the most common type of submission. For each employee being paid, it includes details such as:

  • Name
  • National Insurance number
  • Date of birth
  • Gross pay
  • Deductions

An FPS also tells HMRC about employees who are joining or leaving employment. The deadline for full payment submission is on or before each pay day.

View the HMRC Full Payment Submission checklist

What is Employer Payment Summary (EPS)?

Some employers need to file a monthly Employer Payment Summary with HMRC. Examples include:

  • Where the employer is reclaiming statutory maternity or paternity pay.

  • Employers who have had tax withheld under the Construction Industry Scheme and are offsetting this against their employee's payroll deductions.

  • Employers notifying HMRC that they will not make any payments to employees for a specified number of months.

EPS Submissions need to be be made on or before the 19th day of the month after the one to which the submission pertains.

View the HMRC Employer Payment Summary checklist

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