Full Feature List for Accountants

Feature	Practice Edition	Small	Medium	Large
Getting started
Accounting data import tools Import your data from alternative accounting systems using our CSV import tools.	✓	✓	✓	✓
Auto Code Streamline bookkeeping with AI precision. Categorise hundreds of bank transactions in just seconds.	✓	✓	✓	✓
Partner area
Client overview View and manage your client list.	✓	✓	✓	✓
Events Track deadlines with ease.	✓	✓	✓	✓
Account templates Create a template with preset account codes and toggle features to be applied when setting up new clients.	✓	✓	✓	✓
Bulk payroll (if payroll subscription purchased) Process payroll for multiple businesses in one go.	✓	✓	✓	✓
Users
Unlimited users Add as many users on your account as necessary, with no extra cost.	✓	✓	✓	✓
Invite clients as users As Clear Books Partner, the ability to add your client as a user.	—	✓	✓	✓
Fully customisable user permissions Determine exactly what each user can see or do.	✓	✓	✓	✓
Mobile app
Contacts Manage contacts.	—	✓	✓	✓
Invoices Create sales invoices.	—	✓	✓	✓
Bills Track deadlines with ease.	—	✓	✓	✓
Expenses Create employee expenses or allow employees to make their own expense claims.	—	—	—	✓
Quotes Create quotes.	—	✓	✓	✓
Optical Character Recognition Use OCR to capture data from images and use this data to create invoices, bills or expenses.	—	✓	✓	✓
Permissions Determine exactly what each user can see or do.	—	✓	✓	✓
Accept payments on mobile Collect payment by QR code using Instant Bank Payments.	—	✓	✓	✓
Banking
Money in transactions Explain money received	✓	✓	✓	✓
Money out transactions Explain money out payments	✓	✓	✓	✓
Opening balances Add opening balances to bank accounts	✓	✓	✓	✓
Automated bank feeds Automatically import your bank statements into Clear Books.	✓	✓	✓	✓
Bank statement imports Easily import downloaded bank statements.	✓	✓	✓	✓
Auto Code Streamline bookkeeping with AI precision. Categorise hundreds of bank transactions in just seconds.	✓	✓	✓	✓
Collect money for invoices via card and direct debit Ability to collect invoice payments via Stripe, GoCardless, and other payment providers.	✓	✓	✓	✓
Allocate payments to invoices from statements Explain a payment on an imported statement by linking it to an invoice.	✓	✓	✓	✓
Pay bills directly from Clear Books Pay one or multiple bills and payroll directly from Clear Books via our Revolut Business integration.	✓	✓	✓	✓
Reconcile bank accounts Conventional bank reconciliation process and report.	✓	✓	✓	✓
Invoicing
Invoices Create sales invoices	✓	✓	✓	✓
Credit notes Create credit note documents to allocate to invoices	✓	✓	✓	✓
Allocate payments to invoices Allocate unallocated receipts to invoices	✓	✓	✓	✓
Automated invoice emailing Automatically send out invoices to your customers.	✓	✓	✓	✓
Automated email reminders Automatically send out payment prompts and overdue invoice reminders to customers.	✓	✓	✓	✓
Recurring invoices Automate repeat invoices via the recurring invoice template feature. Mark these as paid which updates your banking figures.	✓	✓	✓	✓
Invoice templates Customise your email templates for invoices, payment remittance and statements.	✓	✓	✓	✓
Quotes Create and send quotes to customers.	✓	✓	✓	✓
Print invoices Print invoices to send to your customers.	✓	✓	✓	✓
Customer statements Customers can get a secure, permanent statement link for historical invoices. This provides PDFs and webview invoices.	✓	✓	✓	✓
Discounts on invoices Apply an invoice discount and/or settlement discount for early payment.	✓	✓	✓	✓
Multi contacts for customers Contact multiple people within the customer company.	✓	✓	✓	✓
Contact management Add and manage your customers and suppliers.	✓	✓	✓	✓
Project invoices Create invoices for specific company divisions.	✓	—	—	✓
Record payments Easily mark invoices as paid from the invoice view.	✓	✓	✓	✓
Instant Bank Payments Add Instant Bank Payments as a payment option on your invoices to enable customers to pay you quickly and easily via bank transfer.	✓	✓	✓	✓
Bills
Purchase invoices (Bills) Create purchase invoices	✓	✓	✓	✓
Allocate payments to bills Allocate unallocated payments to bills	✓	✓	✓	✓
Auto Bills Add Auto Bills to easily enter bills and receipts by uploading files, forwarding emails, or capturing with your mobile.	✓	✓	✓	✓
Mileage tool Claim your mileage at HMRC or manual rates.	✓	—	—	✓
Record payments Easily mark bills as paid from the bill view.	✓	✓	✓	✓
Expense claims Create employee expenses or allow employees to make their own expense claims.	✓	—	—	✓
Purchase orders A document issued by a buyer to a seller which indicates types, quantities, and agreed prices for products or services.	✓	—	✓	✓
Recharge costs Select which bills and expenses you want to recharge to customers.	✓	✓	✓	✓
Recurring bills Automate repeat supplier invoices via the recurring bill template feature.	✓	✓	✓	✓
Payments
Instant Bank Payments Add Instant Bank Payments as a payment option on your invoices to enable customers to pay you quickly and easily via bank transfer.	✓	✓	✓	✓
Accept payments on mobile Collect payment by QR code using Instant Bank Payments	✓	✓	✓	✓
Bank details on invoices Include your bank account details on invoices so your customers manually pay you by bank transfer.	✓	✓	✓	✓
Stripe Connect your Stripe account in Clear Books to accept credit or debit card payments for your invoices.	✓	✓	✓	✓
GoCardless Give customers the option to pay by direct debit.	✓	✓	✓	✓
PayPal Easily import your PayPal bank transactions. The tool is automatic and accounts for PayPal fees.	✓	✓	✓	✓
Reports
Dashboard See an overall position of your company based on various widgets.	✓	✓	✓	✓
Management report Formal document including important information about your business.	✓	✓	✓	✓
Profit and loss Summarise your income, expenditure and profit.	✓	✓	✓	✓
Balance sheet Shows a snapshot of what you own and owe.	✓	✓	✓	✓
Cash flow Show the flow of money over a period of time.	✓	✓	✓	✓
Trial balance A report used by accountants to summarise profit and loss and balance sheet amounts.	✓	✓	✓	✓
Export reports Export reports to CSV or PDF format.	✓	✓	✓	✓
Budgets Create, monitor, and adjust your business budget to help stay on track financially.	—	—	✓	✓
Projects (cost centres/departments) Categorise income and expenditure into projects or departments.	✓	—	—	✓
P11D Report on employee expenses for the PAYE P11D form.	✓	—	—	✓
Create Dividends Generate dividend vouchers from confirmed dividends.	✓	✓	✓	✓
Dividend vouchers Prepare the paperwork for dividend payments.	✓	✓	✓	✓
Print reports Print a hard copy of reports.	✓	✓	✓	✓
Cash insights Traffic-light insights on your business's cash health position (eligible businesses only)	—	—	—	✓
Self Assessment Income Tax
Self Assessment Income Tax Returns View Income Tax Self Assessment tax returns for sole traders and landlords.	✓	✓	✓	✓
VAT
Submit MTD VAT Return direct to HMRC Prepare your MTD VAT return and submit directly to HMRC.	✓	—	✓	✓
Invoice / cash accounting Simple accounting to suit your business.	✓	—	✓	✓
Flat rate scheme Pay VAT as a fixed percentage of your VAT inclusive turnover.	✓	—	✓	✓
EU Reverse Charge Account for VAT from EU suppliers.	✓	—	✓	✓
Domestic Reverse Charge for construction industry Support UK VAT domestic reverse charge for building and construction services	✓	—	✓	✓
EC sales list Produce a report to enable the completion of EC sales lists. Submit the ECSL to HMRC directly.	✓	—	✓	✓
Multi-currency
Multi currency Bank accounts Create foreign currency bank accounts in a range of currencies.	✓	—	—	✓
Customisable exchange rates Set your own exchange rates.	✓	—	—	✓
Multi currency transactions Create invoices, bills and payments in a foreign currency.	✓	—	—	✓
Multi currency invoicing Record invoices and bills in different currencies.	✓	—	—	✓
Automated exchange rates from XE.com If not customised, the rate is taken from XE.com.	✓	—	—	✓
Industry specific
Toggle features Clear Books has a wide range of features which can be turned on and off to suit your business.	✓	✓	✓	✓
Product list Populate invoices & bills with sale & purchase elements.	✓	✓	✓	✓
Fixed assets and auto depreciation Track the cost and depreciation of equipment, vehicles etc.	✓	—	—	✓
Time tracking Track your time and then create invoices to charge your customers.	✓	—	—	✓
Stock Keep track of your stock.	✓	✓	✓	✓
Online filing of CIS Prepare and file your CIS return online.	✓	—	✓	✓
Domestic Reverse Charge for construction industry Support UK VAT domestic reverse charge for building and construction services	✓	—	✓	✓
Advanced features
Fast (batch) data entry Enter invoices or bills via a grid input screen.	✓	✓	✓	✓
Power Editor (bulk transaction editor) Find and edit multiple transactions at once.	✓	✓	✓	✓
Email in attachments Add attachments in bulk to your Clear Books account.	✓	✓	✓	✓
Recurring journals Enable journal entries to repeat.	✓	✓	✓	✓
Locking accounting periods Prohibit additional entries into older accounting periods.	✓	✓	✓	✓
Custom lock periods Prohibit additional entries into custom defined date range.	✓	✓	✓	✓
Journals Process accounting journal entries.	✓	✓	✓	✓
Accrual dates Give invoices/bills an accrual date. Accrual dates affect the P&L and aged reports.	✓	✓	✓	✓
Reversing journals Enable journal entries to reverse on a future date.	✓	✓	✓	✓
Tailored accounts and account codes Edit and add accounts, and their code numbers.	✓	✓	✓	✓
Audit log Log entries and operations per user.	✓	✓	✓	✓
Multi-factor authentication (MFA) for user security Enhance security by requiring an authenticator app code or a security key in addition to a password.	✓	✓	✓	✓
Integrations
PayPal Easily import your PayPal bank transactions. The tool is automatic and accounts for PayPal fees.	✓	✓	✓	✓
GoCardless Give customers the option to pay by direct debit.	✓	✓	✓	✓
Stripe Connect your Stripe account in Clear Books to accept credit or debit card payments for your invoices. Or use the Stripe integration to automatically import transaction records.	✓	✓	✓	✓
Auto Entry Automates data entry by accurately capturing all of your invoices, receipts and statements into Clear Books.	✓	✓	✓	✓
iPages Allows you to import your invoices, payments and customers into Clear Books.	✓	✓	✓	✓
Capitalise Easily apply for finance at 100+ lenders (eligible businesses only)	—	—	—	✓
Support
Free online support Got a query? Just send us an email!	✓	✓	✓	✓
Free telephone support Want to speak to a human? Get in touch with our UK based support team.	✓	✓	✓	✓
Customer Community network Got any ideas or questions? Post them to our Community network!	✓	✓	✓	✓
Cloud
Secure data protection All your data is secure and protected.	✓	✓	✓	✓
Free automatic software updates Software updates are free and automated so you don't need to update anything at all.	✓	✓	✓	✓
UK based Clear Books is based in the UK, so it's easy to deal directly with us.	✓	✓	✓	✓
No software install We're completely web based - there's no need to install any software.	✓	✓	✓	✓
Unlimited transactions We don't want to limit the growth of your business which is why there are no restrictions to the number of transactions you can enter.	✓	✓	✓	✓
Access anytime, anywhere Access Clear Books from anywhere, at anytime. All you need is internet and a web ready device.	✓	✓	✓	✓
Automatic backups Clear Books automatically backs up your data throughout the day.	✓	✓	✓	✓
API Connect your app to Clear Books through our API.	✓	✓	✓	✓

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